Agenda
TYPE: Regular Meeting - New Format
DATE: 6/3/2024       TIME: 6:00 PM
LOCATION: Education Service Center Board Room, 701 S. Main
DETAILS:
 
1.0 Call to Order
1. Call to Order. Info
  Summary:
Call to order (Except for item #1, any agenda item may be considered and acted on in any order). 		 
2.0 Moment of Silence
2. Moment of Silence - Statement by Board Vice President, Jerry Denton: "As we begin this meeting, let us pause for a 60 second moment of silence to reflect, meditate, pray or engage in other silent activity." Info
3.0 Pledge of Allegiance to the Flag
3. The Pledge of Allegiance will be led by Brandy Roulet, Board Clerk. Info
4.0 Minutes
4. Approval of the Regular Board Meeting Minutes for May 6, 2024 Action
  Summary:
Discussion, motion and vote on motion to approve or disapprove the the presented Meeting Minutes, which may be approved as presented or approved following modifications. 		 
 
Attachments:
  
  Recommendation:
Approve the Minutes of the May 6, 2024 ~ Regular Board Meeting. 		 
5.0 Summary of Awards & Achievements
5. Recognition of DeAnn Deason who has been chosen to receive the 2024 Jack Renner Distinguished Service to Oklahoma Science Education Award. C. Barber Info
  Funding:
Not applicable 		 
  Recommendation:
Information only 		 
6. Recognition of Kat Morrell, bus aide in our transportation department, who will be receiving the Oklahoma Association for Pupil Transportation Bus Aide of the Year award for the 2023-2024 school year. G. Moore Info
  Funding:
Not applicable 		 
  Recommendation:
Information only 		 
6.0 Employment
7. Discussion, motion, and vote on motion, to approve or disapprove the offer of employment to an individual to serve as Principal of Oak Crest Elementary School with such employment subject to a mutually acceptable and fully executed written contract of employment. J. Peterson Action
  Funding:
Not Applicable 		 
  Recommendation:
Approve 		 
8. Discussion, motion, and vote on motion, to approve or disapprove the offer of employment to an individual to serve as Principal for Centennial Middle School with such employment subject to a mutually acceptable and fully executed written contract of employment. T. Sappington Action
  Funding:
Not Applicable 		 
  Recommendation:
Approve 		 
9. Discussion, motion, and vote on motion, to approve or disapprove the offer of employment to an individual to serve as Principal for Oliver Middle School with such employment subject to a mutually acceptable and fully executed written contract of employment. T. Sappington Action
  Funding:
Not Applicable 		 
  Recommendation:
Approve 		 
10. Discussion, motion, and vote on motion, to approve or disapprove the offer of employment to an individual to serve as Assistant Principal for Oneta Ridge Middle School with such employment subject to a mutually acceptable and fully executed written contract of employment. T. Sappington Action
  Funding:
Not Applicable 		 
  Recommendation:
Approve 		 
11. Discussion, motion, and vote on motion, to approve or disapprove the offer of employment to an individual to serve as Assistant Principal for Broken Arrow High School with such employment subject to a mutually acceptable and fully executed written contract of employment. T. Sappington Action
  Funding:
Not Applicable 		 
  Recommendation:
Approve 		 
7.0 Superintendent & Board of Education Communications
12. Discussion, motion, and vote on motion, to approve or disapprove the Resolution of the Board of Education of Broken Arrow Public Schools regarding Mr. Chuck Perry’s service as a member of the board of regents for the Regional University System of Oklahoma. C. Perry Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
8.0 Comments From The Public
13. Comments From The Public Info
  Summary:
Members of the public are permitted to address the Board on matters of immediate concern within the jurisdiction of the Board. A written request form must be submitted to the Minute Clerk at least thirty (30) minutes prior to the beginning of the Board meeting. There is a twenty-minute time limit established for the “Citizens’ Comments” section of the agenda, with individual speakers limited to a maximum of three (3) minutes regardless of the number of topics addressed. Individual speakers addressing agenda items will be limited to a total of five (5) minutes, regardless of the number of agenda items addressed.
COMMENTS CONCERNING ITEMS NOT ON THE AGENDA
• The “Citizens’ Comments” portion of the agenda will be reserved for comments concerning issues not otherwise appearing on an agenda and is limited to a twenty-minute maximum.
• This portion of the agenda is reserved to provide citizens an opportunity to address the Board of Education on issues affecting the District and is not intended to provide a forum for commercial, political or similar topics.
• When groups or organizations desire to address the Board under the “Citizens’ Comments” a single spokesperson should be selected to avoid repetitious information.
• The Board will not dialogue with speakers about non-agenda items. Doing so is a violation of the Open Meeting Law. After the meeting, the Superintendent or designee will attempt to contact the individuals who speak to the board to provide answers or resolve any issues/concerns in a timely manner, and report to the board how each issue was addressed.
• Speakers will be called in the order in which they signed to speak.
• Each individual will be allowed to speak for a total time limit of three (3) minutes for non-agenda items, regardless of the number of topics on which the individual requests to speak.
COMMENTS CONCERNING AGENDA ITEMS
• Individuals requesting to speak on an agenda item will be permitted to do so prior to the item being addressed by the Board.
• Speakers will be called in the order in which they signed to speak.
• The Board may choose to ask questions or dialogue with a speaker about the agenda item at the conclusion of their remarks. After the meeting, the Superintendent or designee will attempt to contact the individuals who spoke to the board to provide answers or resolve any issues/concerns in a timely manner, and report to the board how each issue was addressed.
• A total time limit of five (5) minutes will apply to each speaker for comments pertaining to agenda items. Interaction of the Board with the speaker will not be counted as part of the five-minute total.
REQUEST TO SPEAK FORMS
• A “Request to Speak” form must be submitted for each topic.
• There are two “Request to Speak” forms; one for agenda items and the other for non-agenda items. Both are available on the district website or in the Board room prior to the meeting.
• Individuals wishing to comment on either an agenda or non-agenda item during the Board meeting must personally sign and submit the appropriate completed Request to Speak form and provide it to the Minute Clerk at least THIRTY (30) MINUTES prior to the start of the Board meeting in which they are going to speak.
• By completing and signing the appropriate form, the speaker is verifying that the instructions have been read and understood.
• Speakers are encouraged to provide the Board with a written outline of their comments before the meeting begins and to indicate on the form if they are speaking on their own behalf or on behalf of a group. The speaker should also note on the form whether they support or oppose (as applicable) an item. 		 
9.0 Approve General Consent Agenda Items Action
14. GENERAL CONSENT ITEMS - #15-#96 Action
  Recommendation:
Approve 		 
A) Business Services
15. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Coca-Cola Southwest Beverages, LLC., who will supply the District with beverages during the 2024-2025 school year. The provider also agrees to the commission rates listed in this agreement in addition to sponsorship funding in the amount of $50,000.00 per year. This is the second (2) year of a three (3) year agreement. There is no cost to the District. E. Sapp
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
16. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Imperial, LLC., which will grant exclusive rights to provide snack products as limited to vending and or micro markets services during the 2024-2025 school year. This is the second (2) year of a three (3) year agreement. There is no cost to the District. E. Sapp
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
17. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Imperial, LLC., who will provide coffee services to multiple sites during the 2024-2025 school year. Pricing is based on useage and paid for with activity funds. E. Sapp
Action
  Funding:
Activity fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
18. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Shredders, Inc., who will provide shredding services for the BAPS Education Service Center during the 2024-2025 school year. The cost to the District is $1,728.00 and paid for with general funds. E. Sapp
Action
  Funding:
General fund 		 
  Recommendation:
Approve 		 
19. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Constellation New Energy who is a third (3) party supplier that buys natural gas on behalf of BAPS at the lowest market rate and then sells it to us at a wholesale rate during the 2024-2025 school year. The cost to the District will fluctuate as those rates change and paid for with building funds. E. Sapp
Action
  Funding:
Building fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
20. Accept and approve the Change Order Reports for All Funds for the 2023-2024 fiscal year. E. Sapp
Action
  Summary:
Attached are the Change Orders totaling ($196,748.56) to the General, Building, Child Nutrition, Gift, Workers' Compensation and Bond Funds for May 2, 2024 through May 29, 2024, for the 2023-2024 fiscal year funds. 		 
  Funding:
All Funds 		 
 
Attachments:
  
  Recommendation:
Approve 		 
21. Accept and approve the Encumbrance Reports for All Funds for the 2023-2024 fiscal year. The encumbrance reports are available for review 24 hours in advance of this meeting at the first floor reception desk in the Education Service Center located at 701 S. Main Street, Broken Arrow, OK. E. Sapp
Action
  Summary:
Attached are the Encumbrance Orders totaling $3,096,938.64 for the General, Building, Child Nutrition, Workers' Compensation, Bond and Gift Funds effective May 2, 2024 through May 30, 2024 from the 2023-2024 fiscal year funds. 		 
  Funding:
All Funds 		 
 
Attachments:
  
  Recommendation:
Approve 		 
22. Accept and approve the naming of Trisha Strawn as Encumbrance Clerk. N. Eneff
Action
  Summary:
Due to filling a vacant position, the Finance Department requests the naming of a new staff member to the position of Encumbrance Clerk. 		 
  Funding:
Not Applicable 		 
  Recommendation:
Approve 		 
23. Accept and approve the RENEWAL of the sublease agreement dated March 1, 2016 in the amount of $65,275,000.00 for the fiscal year ending June 30, 2025 as required under the provisions of the Sublease Agreement dated February 1, 2016 between the District and the Tulsa County Industrial Authority. N. Eneff
Action
  Summary:
Oklahoma law requires that a school district take affirmative action each year for the sublease agreement to be renewed. 		 
  Funding:
Lease Revenue Bond Funds 		 
  Recommendation:
Approve 		 
24. Accept and approve the transfer of unused money in MHP activity fund #73 to Options Academy activity fund #74. D. Dollahon
Action
  Funding:
Fund # 73 to transfer to fund # 74 		 
 
Attachments:
  
  Recommendation:
Approve 		 
25. Accept and approve the RENEWAL of the sublease agreement dated March 1, 2019 in the amount of $66,865,000.00 for the fiscal year ending June 30, 2025 as required under the provisions of the Sublease Agreement dated March 1, 2019 between the District and the Tulsa County Industrial Authority. N. Eneff
Action
  Summary:
Oklahoma law requires that a school district take affirmative action each year for the sublease agreement to be renewed. 		 
  Funding:
Lease Revenue Bond Funds 		 
  Recommendation:
Approve 		 
26. Accept and approve the RENEWAL of the sublease agreement dated December 1, 2021 in the amount of $64,150,000.00 for the fiscal year ending June 30, 2025 as required under the provisions of the Sublease Agreement dated December 1, 2021 between the District and Tulsa County Industrial Authority. N. Eneff
Action
  Summary:
Oklahoma law requires that a school district take affirmative action each year for the sublease agreement to be renewed. 		 
  Funding:
Lease Revenue Bond Funds 		 
  Recommendation:
Approve 		 
27. Accept and approve a correction to the transfer of funds from the B&A Activity Fund (72) to the General Fund (11), Board approved on January 8, 2024. N. Eneff
Action
  Summary:
On January 8, 2024 at a regularly scheduled Board of Education meeting, the Board approved the transfer of an investment liquidated from Fund 72 in excess of the amount needed to operate the program be transferred (the amount of the principal and interest) to the General Fund (11). The transfer should have been made to the Building Fund (21). In compliance with Board of Education policy, the following requests for transfer of funds within activity fund accounts have been submitted for consideration. 		 
  Funding:
Not Applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
B) Communication Services
28. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Fulcrum Management Solutions, Thought Exchange, who will provide the District's survey tool for the 2024-2025 school year. The cost to the District is $37,128.69 and paid for with communication funds. T. Thompson
Action
  Funding:
Communication fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
29. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and TVeyes, Inc., who provides the communications team with a program designed to track District media coverage on the television and radio during the 2024-2025 school year. The cost to the District is $1,800.00 and paid for with communications fund. J. Brown
Action
  Funding:
Communications fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
30. Accept and approve the NEW agreement between Broken Arrow Public Schools and Tigers Den which will grant them non-exclusive right to use the BAPS logo(s) for the purpose of a local retail license subject to the terms and conditions set forth in the contract. There is no cost to the District. T. Thompson
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
C) Facilities
31. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Cenergistic, LLC., who will provide a customized energy conservation program that is focused on organizational and behavioral changes to save every dollar on energy expenses during the 2024-2025 school year. This is the final year of the contract which will terminate on February 28, 2025. The cost to the District is $172,000.00 and paid for with building funds. L. Shackelford
Action
  Funding:
Building fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
D) Human Resources
32. Accept and approve the attached new employment, employment revisions and employment separations for certified staff. R. Stecker
Action
  Funding:
Not Applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
33. Accept and approve the attached new employment, employment revisions and employment separations for support staff. R. Stecker
Action
  Funding:
Not Applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
34. Accept and approve the proposed 2024-2025 Substitute Pay Rates. R. Stecker
Action
  Funding:
Not Applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
35. Accept and approve the proposed 2024-2025 Payroll Pay Dates. R. Stecker
Action
  Funding:
Not Applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
36. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and AccurateNOW who provides the processing of employee I-9 information through E-Verify during the 2024-2025 school year. The cost to the District is $3.23 per employee and paid for with general funds. L. Drake
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
37. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Background Investigation Bureau, LLC., who will provide background checks for the District during the 2024-2025 school year. The cost to the District is $16.45 per person and paid for with general funds. L. Drake
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
38. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and the Oklahoma State School Boards Association who will provide legal representation in all aspects of the unemployment claims process during the 2024-2025 school year. The cost to the District is $16,874.00 and paid for with general funds. L. Drake
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
39. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Western Governors University which will allow their students to complete their field experience in our District during the 2024-2025 school year. The cost to the District is $16.45 per background check for those students who participate and paid for with general funds. L. Drake
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
40. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and PowerSchool who will provide the Talent TLE system and evaluation platform during the 2024-2025 school year. The cost to the District is $54,581.16 and paid for with general funds. L. Drake
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
E) Instructional Services
41. Accept and approve the request to declare miscellaneous books, property of Broken Arrow Public Schools, as obsolete and/or no longer economically feasible to maintain for use in the district and dispose of property in accordance with school district regulations. K.Dyess
Action
  Summary:
Under provisions of Oklahoma Statutes, Title 70, Section 5-117, the Board of Education has authority to dispose of worn, obsolete materials and property of the school district which are no longer needed by the District. 		 
  Funding:
Not Applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
42. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and the Broken Arrow Chamber of Commerce who will provide a Project Pathway internship for BAHS students during the 2024-2025 school year. There is no cost to the District. This is the first (1) year of a three (3) year agreement subject to BOE approval. There is no cost to the District. S. James
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
43. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and the Broken Arrow Fire Department who will provide a Project Pathway internship for BAHS students during the 2024-2025 school year. There is no cost to the District. This is the first (1) year of a three (3) year agreement subject to BOE approval. There is no cost to the District. S. James
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
44. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and the Broken Arrow Police Department who will provide a Project Pathway internship for BAHS students during the 2024-2025 school year. There is no cost to the District. S. James
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Appprove 		 
45. Accept and approve the NEW agreement between Broken Arrow Public Schools and the Brookshire Grocery Company aka Reasor's Pharmacy 913 who will provide a Project Pathway internship for BAHS students during the 2024-2025 school year. There is no cost to the District. There is no cost to the District. S. James
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
46. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Next Level Athletics who will provide a Project Pathway internship for BAHS students during the 2024-2025 school year. There is no cost to the District. This is the first (1) year of a three (3) year agreement subject to BOE approval. There is no cost to the District. S. James
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
47. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Follett who provides the Destiny Library Management system for all of the District's media centers during the 2024-2025 school year. This is the first (1) year of a three (3) year agreement. The cost to the District is $86,981.96 and paid for with bond funds. S. James
Action
  Funding:
Bond fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
48. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Goreact for American Sign Language software and licenses during the 2024-2025 school year. This is the second (2) year of a three (3) year agreement. There is no cost to the District. S. James
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
49. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and XAP who provides the licenses for the college and career exploration program during the 2024-2025 school year. The cost to the District is $3,500.00 and paid for with instructional funds. S. James
Action
  Funding:
Instructional fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
50. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and College Board who will provide PSAT/NMSQT assessments used at the secondary level. These assessments are used to qualify students for the National Merit Scholarship Program during the 2024-2025 school year. The cost to the District is $6,912.00 and paid for with local assessment funds. J. Brassfield
Action
  Funding:
Local assessment fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
51. Accept and approve the NEW agreement between Broken Arrow Public Schools and Kish Russell Grants and Compliance who will provide an in-person professional development training on Title I compliance and Parent and Family Engagement compliance to all current and new Title I site principals during the 2024-2025 school year. The cost to the District is $11,200.00 and paid for with Title I funds. J. Brassfield
Action
  Funding:
Title I funds 		 
 
Attachments:
  
  Recommendation:
Approve 		 
52. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and CaseGuard who will provide a redaction software subscription to protect the identity of students during the 2024-2025 school year. The cost to the District is $2,587.00 and paid for with general funds. D. Blackburn
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
53. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Character Programs who will provide a bullying prevention program that includes comprehensive bullying reporting software during the 2024-2025 school year. The cost to the District is $4,000.00 and paid for with federal funds. D. Blackburn
Action
  Funding:
Federal fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
54. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and SchoolSAFEid who provides the software subscription for visitor check-in kiosks in the District during the 2024-2025 school year. The cost to the District is $16,966.00 and paid for with general funds. D. Blackburn
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
55. Accept and approve the NEW agreement between Broken Arrow Public Schools and Summit Fire & Security who will provide security equipment parts for the DSX Access Control system during the 2024-2025 school year. The cost to the District is $9,989.96 and paid for with general funds. D. Blackburn
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
56. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and the American Red Cross who will provide CPR training to BAPS staff during the 2024-2025 school year. The cost to the District is $3,000.00 and paid for with general funds. This is the third (3) year of a three (3) year agreement. R. Kaiser
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
57. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and C.A.R.D. Early Head Start Program which will coordinate services for students enrolled in the District's Mentoring Healthy Parents program who choose to also become clients at the C.A.R.D. Early Head Start during the 2024-2025 school year. There is no cost to the District. R. Kaiser
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
58. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Hazeldon Publishing Lifelines who will provide a District wide suicide prevention program during the 2024-2025 school year. The cost to the District is $2,950.00 and paid for with federal funds. R. Kaiser
Action
  Funding:
Federal fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
59. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Dr. Katie Dalton who will provide consultation services to the District regarding student health policies and procedures during the 2024-2025 school year. The cost to the District is $3,000.00 and paid for with general funds. R. Kaiser
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
60. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and ORU which will allow their students to complete their clinical rotations in our District during the 2024-2025 school year. This is the third (3) year of a three (3) year agreement. There is no cost to the District. R. Kaiser
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
61. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and The University of Tulsa which will allow their nursing students to complete their clinical rotations in our District during the 2024-2025 school year. There is no cost to the District. R. Kaiser
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
62. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Tulsa Community College which will allow their students to complete their clinical rotations in our District during the 2024-2025 school year. There is no cost to the District. R. Kaiser
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
63. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Vizavance who will provide vision screenings to Pre-K through eighth (8) grade students during the 2024-2025 school year. The cost to the District is $2,300.00 and paid for with general funds. R. Kaiser
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
64. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Edmentum who will provide digital curriculum solutions to secondary students during the 2024-2025 school year. The cost to the District is $125,500.00 and paid for with general funds. B. Chitty
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
65. Accept and approve the NEW agreement between Broken Arrow Public Schools and Student Conductor who will provide a management system to track and manage assigned tardies, fines and discipline actions for the students at BAFA during the 2024-2025 school year. The cost to the District is $2,400.00 and paid for with instructional funds. A. Rice
Action
  Funding:
Instructional fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
66. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and GBC/ACCO who provides the maintenance for the laminator at Leisure Park during the 2024-2025 school year. The cost to the District is $578.65 and paid for with general funds. J. Dotson
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
67. Accept and approve the NEW agreement between Broken Arrow Public Schools and Sonic who will provide fundraising opportunities for Park Lane ECC during the 2024-2025 school year. There is no cost to the District. D.deFreese
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
F) Student Services
68. Accept and approve the NEW agreement between Broken Arrow Public Schools and the City of Broken Arrow, Nienhuis Park, which will allow the swim team to use their outdoor pool during the 2024-2025 school year. There is no cost to the District. D. Smith
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
69. Accept and approve the NEW agreement between Broken Arrow Public Schools CMC Neptune, LLC., who will provide a customizable radio station for all home sporting events during the 2024-2025 school year. The cost to the District is $3,600.00 and paid for with general funds. D. Smith
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
70. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Gipper Media, Inc., who will provide the athletic graphics web based subscription during the 2024-2025 school year. The cost to the District is $1,500.00 and paid for with general funds. D. Smith
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
71. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Greater Tulsa Officials Association who will provide football officials for the home football games during the 2024-2025 school year. The cost is $125.00 per game and paid for with student activity funds. D. Smith
Action
  Funding:
Activity fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
72. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Growing Leaders, Inc., who will provide the Habitudes The Art of Self-Leadership online digital subscription during the 2024-2025 school year. The cost to the District is $499.00 and paid for with activity funds. D. Smith
Action
  Funding:
Activity fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
73. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Hot Coffee Designs, LLC., who will provide web design and development for the BAPS Athletics E-Commerce website during the 2024-2025 school year. The cost to the District is $3,000.00 and paid for with general funds. D. Smith
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
74. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Huddle Tickets who will take care of online ticket sales for all athletic home events during the 2024-2025 school year. There is no cost to the District. D. Smith
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
75. Accept and approve the NEW agreement between Broken Arrow Public Schools and Huddle Tickets, LLC., for an advertising profit sharing agreement for the 2024-2025 school year. Fifty (50) percent of the net local ad revenue secured by Huddle Tickets, LLC., shall be paid to BAPS within thirty (30) days after the end of the remittance period on June 30, 2025. There is no cost to the District. D. Smith
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
76. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and OSU Center for Health Sciences which will allow their athletic training students to complete their clinical rotations in our District during the 2024-2025 school year. There is no cost to the District. D. Smith
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
77. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Rib Crib which will allow them to advertise at specific sites or facilities during the 2024-2025 school year. There is no cost to the District. D. Smith
Action
  Funding:
Not applicable 		 
  Recommendation:
Approve 		 
78. Accept and approve the NEW agreement between Broken Arrow Public Schools and Special Event Services LLC., who will provide event staff as needed for the football, basketball and wrestling home events during the 2024-2025 school year. Costs will vary depending on workers needed and paid for with general funds. D. Smith
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
79. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Sportgait, LLC., who will provide an annual license fee for software that can be used on a smartphone, hardware, or computer, that will provide unlimited baseline neuro-motor and neuro psychological testing and post testing for up to 1,425 athletes when evaluating for mild traumatic brain injury during the 2024-2025 school year. The cost to the District is $1,500.00 and paid for with general funds. D. Smith
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
80. Accept and approve the NEW agreement between Broken Arrow Public Schools and The University of Tulsa which will allow their students to complete their athletic training in our District during the 2024-2025 school year. There is no cost to the District. D. Smith
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
81. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Weaver Drug Testing who will provide drug testing for pre-season BAPS athletic students and random drug testing during the 2024-2025 school year. The cost to the District will vary depending on how many tests are needed and will be paid for with activity funds. D. Smith
Action
  Funding:
Activity fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
82. Accept and approve the NEW agreement between Broken Arrow Public Schools and The Willie Spears Experience who will be the Back to School Kickoff Speaker during the 2024-2025 school year. The cost to the District is $5,000.00 and paid for with activity funds. S. Dunn
Action
  Funding:
Activity fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
83. Accept and approve the NEW agreement between Broken Arrow Public Schools and Ma & Pa Kettle Corn who will provide fundraising opportunities to the Mock Trial Team at BAHS during the 2024-2025 school year. The cost to the District is $200.00 and paid for with activity funds. C. Nuff
Action
  Funding:
Activity fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
84. Accept and approve the NEW agreement between Broken Arrow Public Schools and Secret Gardens Candle Company who will provide fundraising opportunities for the Mock Trial Team at BAHS during the 2024-2025 school year. The cost to the District is $500.00 and paid for with activity funds. C. Nuff
Action
  Funding:
Activity fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
85. Accept and approve the NEW agreement between Broken Arrow Public Schools and InstaRaise who will provide fundraising opportunities for the choir students at Childers MS during the 2024-2025 school year. There is no cost to the District. L. Davis
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
86. Accept and approve the NEW agreement between Broken Arrow Public Schools and Believe Kids who will provide fundraising opportunities for the choir students at Childers MS during the 2024-2025 school year. There is no cost to the District. L. Davis
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
G) Support Services
87. Accept and approve the attached list of itemized property as received by the transportation department as worn, obsolete, and/or no longer economically feasible to maintain for use in the District; declare the property as surplus; and authorize the disposition of the property by method as appropriate, by the Chief Support Services Officer. G. Moore
Action
  Funding:
Not applicable 		 
 
Attachments:
  
  Recommendation:
Approve 		 
88. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Duty Station Uniforms and Gear who will provide uniforms for the child nutrition teams at all District sites during the 2024-2025 school year. The cost to the District is $26,000.00 and paid for with child nutrition funds. E. McNally
Action
  Funding:
Child nutrition fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
89. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Emerson-Copeland who will provide the Notifeye system at all sites which monitors the freezers and cooling systems during the 2024-2025 school year. The cost to the District is $383.56 and paid for with child nutrition funds. E. McNally
Action
  Funding:
Child nutrition fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
90. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Heartland Payment Systems who provides the POS System and BOH Operation System for all child nutrition sites during the 2024-2025 school year. The cost to the District is $40,568.00 and paid for with child nutrition funds. E. McNally
Action
  Funding:
Child nutrition fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
91. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Tankersley who will provide food and disposable products to all sites as our prime vendor during the 2024-2025 school year. The cost to the District is $3,800,000.00 and paid for with child nutrition funds. E. McNally
Action
  Funding:
Child nutrition fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
92. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Cummins who will provide service and maintenance on the generators at the warehouse for the 2024-2025 school year. The cost to the District is $5,222.83 and paid for with child nutrition funds. E. McNally
Action
  Funding:
Child nutrition fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
93. Accept and approve the NEW agreement between Broken Arrow Public Schools and Verizon Wireless who will provide phone service for three (3) new phone lines for the Tiny Tiger Learning Center. The annual cost to the District is $2,178.00 and paid for with activity funds. D. Sutton
Action
  Funding:
Activity fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
H) Technology Services
94. Accept and approve the NEW agreement between Broken Arrow Public Schools and Arete Advisors who will provide SentinelOne EDR per our cybersecurity grant during the 2024-2025 school year. This is the first (1) year of a three (3) year agreement. The cost to the District is $271,733.00 and paid for with general funds. The State and Local Cybersecurity Grant Program will reimburse BAPS 100% of the contract amount. A. Shehada
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
95. Accept and approve the NEW agreement between Broken Arrow Public Schools and Chickasaw Telecom, Inc., who will provide Cisco Duo 2FA per our cybersecurity grant during the 2024-2025 school year. This is the first (1) year of a three (3) year agreement. The cost to the District is $81,000.00 and paid for with general funds. The State and Local Cybersecurity Grant Program will reimburse BAPS 100% of the contract amount. A. Shehada
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
96. Accept and approve the NEW agreement between Broken Arrow Public Schools and SHI International Corp., who will provide Darktrace Email Filtering per our cybersecurity grant during the 2024-2025 school year. This is the first (1) year of a three (3) year agreement. The cost to the District is $255,216.00 and paid for with general funds. The State and Local Cybersecurity Grant Program will reimburse BAPS 100% of the contract amount. A. Shehada
Action
  Funding:
General fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
10.0 Items Pulled from the Consent Agenda
 
11.0 Business Services
97. Discussion, motion, and vote on motion, to approve or disapprove entering into negotiations with Broken Arrow Education Association for the 2024-2025 school year. N. Eneff Action
  Summary:
The District would like to enter into negotiations with BAEA for the 2024-2025 school year. 		 
  Funding:
Not Applicable 		 
  Recommendation:
Approve 		 
12.0 Human Resources
98. Discussion, motion, and vote on motion, to approve or disapprove the proposed one-time 3% stipend calculated according to their step on the 2024-2025 Teacher Compensation Schedule for all Special Education teachers, speech pathologists, psychologists and psychometrists for the 2024-2025 school year. Total increase is $370,000.00. R. Stecker Action
  Funding:
Not Applicable 		 
  Recommendation:
Approve 		 
13.0 Support Services
99. Discussion, motion, and vote on motion, to approve or disapprove the commodity processing fees for child nutrition with the following companies: Tyson Chicken, $181,435.50, Smucker-Peanuts, $34,878.50, Asian Food Solutions-Chicken, $205,245.60, Rich's Cheese, $43,833.50, McCain Potatoes, $177,567.50, Jenni-O Turkey, $43,400.40. Total commodity processing cost, $686,361.00 for the 2024-2025 school year. All products were bid with the Tulsa Area Buying Group and bidding was conducted pursuant to competitive bidding as required by law. E. McNally Action
  Funding:
CN 		 
 
Attachments:
  
  Recommendation:
Approve 		 
100. Discussion, motion, and vote on motion, to approve or disapprove the quote submitted by Holt Truck Center, providing one (1) 14 passenger MFSAB type A (activity bus) and one (1) Type C 77 passenger (activity bus) both of which are 2024-2025 model year buses. After bidding, it was learned that the lowest bidders' specifications did not meet the bid requirements and had to be passed over. All bidding was conducted pursuant to competitive bidding as required by law. The cost to the District is $323,713.00 and paid for with 2015 bond funds. G. Moore Action
  Funding:
2015 Bond fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
101. Discussion, motion, and vote on motion, to approve or disapprove the quote submitted by Ross Transportation, providing five (5) 77 passenger type C propane school buses. All bidding was conducted pursuant to competitive bidding as required by law. The cost to the District is $774,745.00 and paid for with 2015 bond funds. G. Moore Action
  Funding:
2015 Bond fund 		 
 
Attachments:
  
  Recommendation:
Approve 		 
14.0 New Business
102. New Business Item(s). Info/Action
  Summary:
Consideration and possible action of any matter not known about or which could not have been reasonably foreseen prior to the time of preparation of the agenda for the regularly scheduled meeting. 		 
  Recommendation:
Approve 		 
15.0 Executive Session
103. Discussion, motion, and vote on motion, to approve or disapprove moving into executive session to discuss proposed negotiations with the Broken Arrow Education Association, BAEA, pursuant to O.S. 25, Section 307(B)(2). C. Perry Action
  Summary:
Not applicable 		 
  Recommendation:
Approve 		 
104. Discussion, motion, and vote on motion, to approve or disapprove moving into executive session to conduct confidential communications between the Board and it's attorney concerning the Lena Black v. Broken Arrow Public Schools and Jane Doe 1 and Jane Doe 2, Case No. CJ-2023-1695, District Court of Tulsa County, Oklahoma. The Board has been advised by it's attorney that disclosure would seriously impair the ability of the School District to conduct the pending litigation in the public interest, pursuant to O.S. 25, 307(B)(4). C. Perry Action
  Funding:
Not applicable 		 
  Recommendation:
Approve 		 
16.0 Return to Open Session
 
17.0 Board of Education Communications
105. Discussion, motion, and vote on motion, to approve or disapprove to waive or not to waive the requisite reading of a Tribal Regalia Graduation Policy and approve it's adoption of a Board policy. C. Perry Action
  Funding:
Not applicable 		 
  Recommendation:
Approve 		 
106. Discussion, motion, and vote on motion, to approve or disapprove a settlement in Lena Black v. Broken Arrow Public Schools and Jane Doe 1 and Jane Doe 2, Case No. CJ-2023-1695, District Court of Tulsa County, and to authorize the Superintendent, on behalf of the Board of Education, to execute all documents necessary to effectuate the settlement as consistent with the discussions had in executive session. C. Perry Action
  Funding:
Not applicable 		 
  Recommendation:
Approve 		 
18.0 Adjourn
107. Adjourn the meeting Action
  Funding:
Not applicable 		 
  Recommendation:
Approve